Video conferencing software allows you to connect and meet other people around the world using your computer, tablet or smartphone. Classic films like Back to the Future show that video conferencing is a distant idea for the distant future, but anyone with a reliable internet connection can quickly and easily video chat with friends, family or work colleagues at home. using video conferencing software.
Of course, not all video conferencing software is the same. Some apps are great for one-on-one calls, some are great for small groups, and others can handle large meetings or webinars. Either way, the best video conferencing software should have two things: reliability and ease of use. Read on to learn more about the best video conferencing software and the suggestions that might be right for you.
What is video conferencing software?
Video conferencing software facilitates video meetings and seminars with many features like screen sharing, live chat and video recording. The purpose of video calls is to enable international or long distance meetings, improve collaboration efficiency, and reduce the need to travel for meetings.
You can use video conferencing platforms to attend or organize virtual meetings with different stakeholders including employees, customers, partners, etc.
They eliminate the need for your physical presence, enabling important meetings and quick sessions in a short time frame. They also ensure effective, consistent and open communication between the various stakeholders through face-to-face meetings.
Advanced video conferencing solutions now also offer integration with CRM and marketing automation to synchronize critical business data with relevant meetings. It helps ensure streamlined updates and follow-up communications for better efficiency.
What should you look for in video conferencing software?
Different video conferencing options come with their own set of Unique Selling Pitches (USPs). However, you should research a few standard features before making your final selection.
For example, a tool like Adobe Connect has a suite of advanced features, including a comprehensive e-learning and e-course solution. Alternatively, a tool like Skype is easier to use if you are just looking to chat with family members. It just depends on what you need.
Check out some of these essential features your tool should have:
Screen Sharing – Screen sharing is essential for facilitating interactive conferences and webinars. So, look for software that lets you share your entire screen or a specific application on the desktop. It helps participants follow the presentation smoothly.
Voice over Internet Protocol (VoIP) – With VoIP, users can easily connect to the meeting by phone or chat, as this ensures seamless video conferencing. You can also instantly switch from voice calls to video calls or to a group conference with the click of a button. You don’t need to establish a new connection or pause your video conference to add users or change channels.
Chat Features – Chat feature comes in handy if you want to interact with other users without interrupting video or speaker. You can use the chat feature to improve the efficiency of your meetings, webinars, and conferences. So, choose a tool that offers the ability to chat via text and emojis during a live session. Modern video conferencing systems and tools also allow you to share files and links through chat.
Unlimited recording – Most video conferencing software offers video recording of meetings. However, it would be great to have unlimited recording feature and cloud storage. It will help you archive all your sessions in a secure environment. Also, make sure that the software allows you to easily share the recording.
HD Video – HD video can enhance the overall experience of your virtual meeting. High quality video will allow users to clearly see the speakers and feel a better connection. However, to ensure smooth virtual meetings with HD video quality, ensure that all the users have high-speed internet for appropriate bandwidth.
Branding Features – For webinars or eLearning purposes where you need to interact with your customers, it’s better to go with a video conferencing tool that offers branding capabilities. Look for a software that allows you to add a logo, custom font, and color theme to the user interface.
Dynamic Presentation Features – These features will allow you to upload and share multiple file types like PPTs, MP4 videos, PDFs, etc. You can use this feature to conduct media-rich presentations to garner more attention. Also, look for note sharing features to send a specific part of the presentation to participants in real-time.
Analytics – Detailed reports will help you evaluate your presentation’s performance in terms of viewers and engagement.
Best Video Conferencing Software in 2022
Of course, not all video conferencing software is the same. Some apps are great for one-to-one calls, some are great for small groups, and some can handle large meetings or webinars. Either way, the best video conferencing software should have two things: reliability and ease of use. Read on to learn more about the best video conferencing software and tips that might be right for you.
Zoom is our best option overall, thanks to wide compatibility with all major platforms, ease of use, a long list of integrations, and a free tier that could meet the needs of many video calls, to both personal and professional.
The term “Zoom” has become almost synonymous with video calling. It’s our overall top pick because its ease of use, generous free offering, and extensive integrations with calendars and other third-party tools have made it a must-have for both business and personal use.
Part of Zoom’s appeal is that it’s pretty easy to use on any device, including almost all major computer and mobile device platforms. Meeting participants can join with a hyperlink, phone number, or code. It only takes a few seconds to create a meeting, invite your guests, click the link, and join.
The main drawbacks are the limitations of the free tier and security concerns. Paid plans start at $ 150 per year, but can run into the thousands with add-ons for additional functionality. The features that make Zoom easy to use also make it susceptible to certain security concerns. The “Zoom Bombers” who go to meetings uninvited to listen and cause trouble.
Getting the most out of Zoom also requires a download, turning off for some users who prefer competitive web platforms. However, the download is free and quick to set up on most devices. And because it’s so widely used, it integrates with a ton of different additional productivity apps.
Ultimately, Zoom is a workaholic for many people and is reasonably priced for those who want more than the free tier. It has become popular with families, businesses, schools, and other groups for good reason. While you might run into occasional issues, as with any digital platform, Zoom gets high marks from customers and is a default choice for many modern video calls.
BEST FOR SELF-EMPLOYED AND SOLOPRENEURS
Whereby makes it our favorite platform for freelancers and entrepreneurs as it allows you to create meetings without additional downloads that anyone can join by clicking on their personal link. No registration or additional downloads are required for participants.
So this is a smaller and less well-known meeting software, but its low cost, simplicity, customization, and useful meeting features make it ideal for entrepreneurs who work alone and regularly meet with clients or colleagues. . . The free tier works for a maximum of four participants, while the paid plans include additional features and a limit of 50 participants.
The Pro plan is a good option for solo business owners. It costs $ 9.99 per month for large, personalized meetings in your own meeting room. You get your own dedicated meeting room link, like where.com/yourname. You must pay an additional $ 5 / month for registration and $ 9.99 / month for larger meeting rooms. Large companies may prefer the more expensive business plan at $ 14.99 per month billed monthly, with support for more users and all features included.
The particularity of this videoconferencing software is its simplicity. You don’t have to download or install anything, and neither do the people you invite. Everyone just uses their link to join the meeting instantly. Works on any computer, smartphone or tablet with a web browser like Chrome, Sarafi or Brave.
The host can mute members and control other meeting features, like screen sharing. It’s also customizable with your own logo and company colors, which is a nice little touch. Overall, Whereby is a simple but powerful platform that makes video conferences easy with favorable pricing and features for the smallest businesses.
BEST FOR INTERNAL MEETINGS
Slack is the best option for small businesses because you can start meetings quickly and easily from a unified communications platform that is already popular and familiar to many sales teams.
For video calling with members of your small business team, Slack is the best option. While most people think of Slack as a text-based chat and collaboration platform, it also includes a video calling feature that allows registered users to call each other for video chats without the need to book or schedule.
Since Slack is already a popular collaboration tool for small businesses, many companies already have this video conferencing platform and don’t even realize it. The tools are basic and include screen sharing, audio, and video. Outside of video calling, Slack’s core functionality focuses on messaging and chat collaborations.
The biggest drawback is that it only works for your team members who are signed into Slack. You cannot easily use it for calls with clients, clients or other external parties. Slack is free, with paid plans available for teams that want additional features, storage, and all features. These features also make it very safe. You won’t have uninvited external guests bombarding your meetings in Slack.
The limitations mean that you may need a different video calling platform to complement Slack for external calls. Fortunately, however, Slack integrates well with many additional video platforms and other apps for added functionality. If you already use Slack or are looking for a better platform for your team to collaborate on, Slack could also become your ideal video conferencing platform.
We chose Skype for the best value for money because it offers free calls to other Skype users at competitive costs for calls to landlines and mobiles around the world.
Skype is one of the oldest and best known video platforms and is owned by the software giant Microsoft. Skype supports free and unlimited calls to other Skype users. While it works best with the Skype app for desktop or mobile, you can invite other users without registration or installation.
It includes screen sharing, mobile screen sharing, and call recording, among other features. With a paid account, you can call phones anywhere in the world, including landlines and cell phones. You can also create your own Skype phone number for incoming calls. It could function as a complete Voice over IP (VOIP) replacement for your phone in addition to video calling.
Normal accounts can host video calls of up to 100 people. With a Skype for Business account, you can have 250 guests and offers enhanced security, employee account management, and Microsoft Office integrations. Skype for Business is being phased out, replaced by teams from Microsoft, another leading platform that we’ll look at in more detail below.
But even without the word “business” in the name, Skype is a great platform for personal and business calls with a low-cost subscription of $ 2.99 per month, or no charge, depending on your needs.
Best overall video conferencing software ($ 12 per month).
GoToMeeting is online meeting software that helps you organize face-to-face video conferences for up to 3,000 participants and share your desktop screen in real time. Plus, it also lets you host webinars for just $ 49.
Team collaboration tools give you a real meeting experience. For example, turnkey room equipment turns a standard meeting room into a collaborative workspace. This feature also allows you to adapt to your remote computers.
You can also book any meeting in advance and connect directly from your smartphone. There is also no need to take notes during a meeting, as cloud recording allows you to record and store all sessions. In addition, you can also access these cloud meetings from your smartphone.
Some of its most important video conferencing software features include:
- Meeting recording and transcription
- Join any meeting in an instant by asking Siri
- Mobile conferences
- Live screen sharing
- Automatic bandwidth adjustment
- Cloud-based access
- Poly and Dolby Voice equipment
Plus, H.323 compatible video conferencing helps you and your employees join any video conference just by entering a number.
You don’t have to worry about your privacy and security with security features like SAML SSO login.
You can also integrate it with the Office 365 add-in to schedule, manage, and join upcoming online meetings right from your calendar.
GoToMeeting offers three paid plans depending on the number of attendees you want to host.
- Professional: $ 12 per month (150 participants)
- Business: $ 16 per month (250 participants)
- Company: on estimate (up to 3000 participants)
All plans include HD video, screen sharing, conference calling line, unlimited meetings, and more.
Ideal for team management and collaboration ($ 14.99 / user / month).
RingCentral is a cloud-based communications solution that lets you chat, host video meetings, and make phone calls, all in one place. Which makes it much more powerful than a traditional video conferencing software platform.
It helps you organize HD video conferences with up to 100 participants across the world at a time. Plus, you can host meetings on mobile devices or desktops and share your screen with colleagues with just one click.
In addition to video conferencing, it also allows you to organize audio conferences with up to 1000 people across the world.
RingCentral’s drag-and-drop features allow you to share your work, pin essential documents, and share files directly from tools like Google Drive.
On the project management side, its integrated team management tools help you assign tasks, update stakeholders and move your projects forward.
Another useful feature is detailed analysis. It measures metrics like QoS report, meeting dashboard, number of missed calls, number of rejected calls, and average response speed.
Some of the settings on your Wi-Fi router may affect your meeting experience. To do this, RingCentral offers a tool to check your Internet connection and configure your QoS (Quality of Service) settings.
Additionally, RingCentral integrates with hundreds of tools like Google Drive, Box, and calendar tools like GSuite and Office 365.
RingCentral offers one free plan and two paid plans:
- Free: $ 0 / user / month
- Essentials: $ 14.99 / user / month
- Advanced: $ 19.99 / users / month
All plans allow you to host an unlimited number of 1: 1 meetings for up to 100 participants. Other standard features include desktop and application sharing, whiteboard, annotations, group chat and private meeting, and more.
Ideal for sending personalized invitations ($ 25 monthly billed annually).
ClickMeeting is a video conferencing solution and web conferencing software that allows you to connect with up to 20,000 participants simultaneously. You can host large virtual events with your own personalized branding like colors, newspapers and other elements for users.
You can also allow other users to log into ClickMeeting with separate credentials to avoid confusion. It also allows you to create highly personalized invitations to leave a greater impact on your clients or clients. And if your audience joins the meeting early, they can wait in the waiting room and explore the meeting agenda.
ClickMeeting offers three pricing plans:
- Live: $ 25 per month billed annually
- Automated: $ 40 per month billed annually
- Company: plan on estimate
All plans allow you to host an unlimited number of video conferences and offer features like screen sharing, real-time chat translation, and more.
That’s it for my top picks for video conferencing tools to try this year.
These video conferencing platforms help you meet and work remotely with greater flexibility, HD video, and great collaboration tools.
If you are looking for a free video conferencing tool with less features, I suggest Skype for Business. However, if you want to accommodate a large number of attendees and need an all-in-one web communication platform, GoToMeeting is a great option. For deep integration with other Google Suite tools, you can opt for Google Meet.
Is Zoom the best video conference?
The best video-conferencing service for freelancers and small businesses. Despite its 40-minute limit on meetings, Zoom Basic is the most full-featured free video-conferencing service you can get.
What is best video conferencing software?
The best video conferencing software is GoToMeeting. Sure, there are a lot of other free options but if you want the most reliable platform that you can count on time and time again I recommend GoToMeeting.
What is better Webex or Zoom?
Considering all the powerful features and positive reviews given by experts and users alike, Zoom is the superior video conferencing software. Some companies that are used to Webex may stay due to its security and familiarity, but if you’re looking for a new or better solution, Zoom can be the ideal choice.