Task management software is a useful tool for people and teams in the workplace. And as more teams move to remote work and look for ways to improve collaboration and productivity, task management software is more important than ever.

But with new products emerging every day, this new era of digital transformation in the workplace can be confusing. How do you know if you need job management software? Should you opt for a project management tool? And what is the difference between task management and project management anyway?

At Hive, our main goal is to help teams work faster. That’s why we take a look at the clutter and tell you exactly what you need to know about task management software. Read on to learn more about the best task management software on the market, so you can get up and running faster as soon as possible.

What is Task Management Software?

By definition, task management software is a digital platform that helps people and teams manage their tasks. They are more than to-do lists. Task management tools allow teams to collaborate digitally by organizing, prioritizing, and assigning tasks to each other.

So what exactly does task management software do? As with most software, there is a range of complexity and technological advancement between different systems. That said, typical features include:

  • Task scheduling to set deadlines in advance.
  • Customize and edit tasks to update them in specific situations.
  • Assignment of tasks, which can include internal colleagues, external partners, or both.
  • Notifications / Alerts to remind users of upcoming tasks and responsibilities.
  • Recurring tasks or templates to standardize repeated steps in your workflow.
  • Subtasks or main tasks to create additional steps in a task.
  • Time tracking to record time spent on tasks.
  • Progress reports to track current positioning against the overall goal.
  • Organize tasks using tags, labels, and channels to group by team or common project.
  • Task lists to easily view tasks.

Best Task Management Software in 2022

1. Hive 

Hive is comprehensive software that helps teams work faster. As a task management tool, teams of all sizes can use Hive to manage upcoming tasks, assign work to team members, and collaborate within the platform. Besides being a great task management software, Hive is used by thousands of teams for project management, remote working, and general team collaboration. To get started with Hive with a free trial, all you need to do is register on the website and start your workspace within minutes.

Some features of Hive:

  • Create and assign tasks from meeting notes
  • Create and assign tasks from emails
  • Assign tasks to internal and external users
  • Display tasks in 6 different project layouts: Kanban, Gantt, Portfolio, Calendar, Database and Summary
  • Time tracking and resource allocation
  • Download, organize, and attach files to tasks
  • Create repeatable tasks with templates
  • Communicate on tasks with comments and tags

2. Todoist

Todoist is a leading task management tool that helps people see everything they need to do in one place. It functions as a digital to-do list, where users can manage tasks and projects, either by themselves or as a team. People love Todoist for its user-friendly interface and mobile app, which makes it quick and easy to use on a daily basis as things appear. However, since this software is less comprehensive than other task management tools, Todoist is better for teams or organizations with simple workflows. For more complex needs like Gantt charts or Kanban boards, we recommend that you check out other project management software options.

Some features of Todoist:

  • Create subtasks and recurring tasks
  • Discuss projects and tasks
  • Favorites to keep key projects, tags, or filters at the top of the list
  • Priority levels
  • Todoist Karma awards points for completing tasks and maintaining sequences

3. MeisterTask

MeisterTask is task management software that was designed for agile teams, but can be tailored for teams with many different workflows. This software has been designed with simplified features that are intended to be intuitive and easy to use. On the platform, teams use customizable Kanban-style boards to organize tasks and monitor the progress of a project. One of the most appealing aspects is MeisterTask’s free basic plan, which offers limited ease of use (for an unlimited number of project members) at no cost.

Some features of MeisterTask:

  • Different levels of responsibility with distinction between “assigned” and “observers” of tasks
  • Integrated time tracking
  • Option to add custom fields to tasks
  • Multiple checklists in tasks
  • Attach files and images to tasks
  • Task tags and relationships

4. Quire

Quire is next-generation cloud-based task management software that enables users to effortlessly plan, organize, and execute their projects. With the infinite nested to-do list and Kanban board, Quire is a collaborative platform that aims to help you make your dreams come true.

Quire allows you to follow your work process anytime, anywhere and collaborate in real time with your team members.

Pros: Intuitive, simple and clean interface. Easy to use and straightforward. A set of powerful collaboration features like due dates, start dates, multiple assignments, multi-device platform, data backup and export, project template, integrations.

Cons: Lack of various thematic options.

Price: Free.

5. Nifty

Nifty is a collaborative task management tool that allows teams to flexibly organize, prioritize, and automate workflows using List, Kanban, and Channel views while easily managing comments and deadlines. .

Create custom task lists based on your team’s workflow or import existing tasks into Nifty to pick up where you left off. Define, assign and automate tickets, tasks and daily tasks while keeping files and comments in one place.

With the best of workflow automation and collaboration in one tool, you can consolidate your workday and subscriptions into a single browser tab.

Pros: Beautiful interface, very intuitive. The award-winning ease of use and transition is a huge plus. Amazing support team.

Cons: Nothing important enough to mention. A ++.
Available platforms: Web, Android, iOS, Mac, Windows.

Price packages:

  • Incoming: $ 39 per month
  • Pro: $ 79 per month
  • Business: $ 124 per month
  • Company: Contact them for a quote.

All plans include:

  • Unlimited projects
  • Unlimited guests
  • Multiple views
  • Gantt charts
  • Documents and files
  • Team chat
  • Briefcase
  • Reports
  • Teamwork loads
  • Weather monitoring and reporting
  • Desktop, iOS and Android apps
  • Google Single Sign-On (SSO)

Premium access: position next to the docks (floating to the left of the available docks

6. Monday.com

monday.com is a great task management software due to the way the tool has removed much of the layouts from typical management tools and has focused on simple and visually intuitive layouts that help to clarify the work sequence. This task management software won the Webby Award for Productivity Platform 2019. It provides a highly customizable interface that looks like a spreadsheet, but includes a ton of additional features that make it much more interactive and visually appealing than a simple one. spreadsheet. .

Monday.com’s features include easy-to-read message boards, task management boards, and visualizations that let you see your project’s data and get a quick idea of ​​its progress. Members can collaborate by uploading and attaching files, assigning due dates, and tagging members on tasks.

@Team and individual mentions are also available. Because it’s so customizable, it’s easy to set up monday.com to schedule your projects and organize schedules, and you can also keep all of your team’s conversations, reports, and files in a shared space.

Monday.com integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible through Zapier.

monday.com is free for up to 2 users. Paid plans start at $ 14 / user / month and come with a 14-day free trial.

7. Smartsheet:

Smartsheet is spreadsheet-based task management software. It has won a few awards for quickly becoming a favorite business app. It’s a good task management tool if you’re comfortable with Excel but want a break from complicated formulas. Smartsheet does all the math for you on multiple sheets. You can also add custom brand logos and set color themes for individual projects.

It offers basic functions such as scheduling tasks, subtasks, activities, assigned resources and sections on tasks. Team members are notified of critical changes in real time, and the tool provides shared views, detailed history, activity logs, automatic alerts, reminders, and status reports to keep everyone world remains aligned and informed. The Critical Path feature highlights all the tasks that have a direct impact on your project’s completion date to track important milestones. Reporting is an important feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include apps from Microsoft and Google, as well as development essentials like Jira and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible via a REST API and webhooks.

Smartsheet starts at $ 7 / user / month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30 day free trial.

8. Casual

Casual is a visual task management tool that lets you organize your tasks in the way that works best for you. Casual is great for all types of small or growing project teams, not just project managers. What’s different with Casual is that they don’t display tasks in traditional project layout views, but allow users to organize tasks as they actually see them in their minds. If you’ve never worked with visual project management before, Casual even has some pre-designed templates that can help you get started.

Some features of Casual:

  • Visual workflow creation
  • Mapping
  • Task dependencies and grouping
  • Assignment of tasks and setting of deadlines
  • Repeatable tasks and projects
  • Milestones tracking


Well, this article includes the most popular free and open source task management software. You can try to test them out before choosing the best task manager for your project.

The requirements of each project may be different, but the purpose of all task management tools is the same. Hence, they help to do everything in a much easier way. Do you have another task management tool that would be a great addition to this list? Let us know in the comments and come back for updates as we explore more tools and options.

Which application is best to handle tasks and priorities of a workgroup?

TodoistTodoist is one of the best to-do list apps and simple task management tools. You can get all your tasks out of your head, put them in Todoist, and the app will keep them for you. This free software allows you to prioritize your tasks, give them different categories, assign tasks to people, and set due dates.

What does a task management tool do?

A task management tool is used by an individual, team, or organization to complete projects efficiently by organizing and prioritizing related tasks. Task management tools come in many forms, like basic spreadsheets or online project management applications.

Why do we need task management software?

Task management software is a smart solution to prioritize tasks, manage time, and meet deadlines. The tools and apps for task management will save you from wasting time for organizing sticky notes, searching emails and apps for to-dos, and figuring out what to work on first.

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