Best Small Business Billing & Invoicing Software in 2021

Small Business Invoicing Software is designed to make it easy to create and deliver invoice documents to customers. These invoices can include line items such as expenses, billable time, and goods and services provided to the customer.

To maintain a good cash flow, you will need to make sure that your small business gets paid quickly and that you can easily raise funds. In today’s economy, the most cost effective way to collect money owed by your customers is through small business invoicing software.

Many small business finance tools can include an invoicing module, but is an integrated approach right for you? Or would you rather continue to use the accounting software you are comfortable with while looking for a dedicated invoicing app?

Dedicated invoicing software can help you automate your invoicing and billing process while using the accounting software suite to balance transactions and create reports.

What is Invoicing software?

Billing software allows small business owners to track the goods and services they provide to customers and how much those customers owe. The best versions of this software allow companies to manage this process from start to finish, from creating estimates for new projects to tracking hours worked and collecting payments.

Best Small Business Invoicing Software in 2021

Here are our favorite picks of billing options for small businesses and freelancers in 2021.

1. Zoho Invoice:

Best overall

Zoho Invoice is the true definition of small business invoicing software – simple design, enough features, and most importantly, easy to use! The solution is not trying to be a complete accounting software or whatever you don’t want it to be. It’s easy to create a simple invoice. It also allows you to customize your invoice templates, automate recurring reminders and tasks, and collaborate with clients in real time to negotiate better terms and conditions.

Why we love it: If you want, Zoho Invoice integrates with Paypal and Stripe for payment processing. It can also work with any other Zoho application, such as Zoho CRM or Zoho Projects. This can be useful when you are growing your business and want a more efficient way to record customer communications and manage project management.

Best of all, Zoho Invoice is completely free when you’re new to it. You won’t be charged for the program if you bill fewer than 5 clients per month, making it completely risk-free software for freelancers. The price also depends on the number of clients billed and the number of users required.

2. Invoice Ninja:

The best free billing software

Invoice Ninja is forever free invoicing software that provides unlimited invoices and quotes for small businesses with up to 50 clients. This includes professional invoice templates, branded invoices with your company logo, payment acceptance, recurring billing, and the ability to track billable time and associate it with particular projects.

Why we like it: The dashboard of Invoice Ninja is very clean–showing you total revenue and expenses at a glance, recent activity, upcoming and/or past-due invoices, and pending quotes. Invoice Ninja also has a straight forward method of previewing your invoice designs. It comes with some prepackaged looks, such as Clean, Bold, Modern, or Business, and allows you to adjust font styles, sizes, and colors.

This solution is the best free billing solution, not only because of the large number of features included, but also because of its scalability to grow with your business. If you fall in love with the software but need more than 50 clients, the Ninja Pro plan is easy to upgrade and starts at just $ 10 / month, making the paid version one of the most affordable billing options for small businesses. in the market. The 14-day free trial lets you see if the little price tag is worth the added functionality, and you can easily revert to the free version when you need it.

3. Freshbooks

The best all-in-one accounting and billing software

FreshBooks offers a scalable billing option with refined templates, convenient payment processing solutions, inventory tracking, and a host of other accounting tools and services.

We chose FreshBooks as the best general invoicing software because of its affordability, accessibility, and scalability for business owners regardless of the size or nature of their business. This software also comes with an award-winning set of accounting tools and customer service.1

FreshBooks provides users with customizable invoices with recurring billing and automatic payment options. Customers can make payments by credit card or ACH, making this a winning combination for business owners and customers.

Billing and other services can be accessed through a desktop computer, tablet, or mobile device, although some users report that the mobile app lacks some of the features that the desktop version offers. Fortunately, you can still send and view invoices with the FreshBooks mobile app.

In addition to billing, a FreshBooks account also gives users access to project management, payments, and time and expense tracking reports. The software integrates with more than 100 third-party applications, including Salesforce, Gusto, Zoom, and Spotify.

FreshBooks offers a 30-day trial, and if it’s right for your business, you can upgrade to any of the following paid plans:

  • Lite: $ 15 per month for five billable customers or less
  • Plus: $ 25 per month for six to 50 billable customers
  • Premium: $ 50 per month for 51 to 500 billable customers

If your needs go beyond the Premium plan, FreshBooks also offers custom pricing for businesses over 500 customers.

4. Square

BEST FOR PAYMENT PROCESSING

Square has a reputation for helping small businesses manage online and point of sale purchases. Its streamlined approach to payment processing is reflected in its billing services, making Square the perfect choice for business owners looking for software that does both.

Since 2009, Square has become a mainstay for small business owners who need simple and streamlined payment processing. In 2014, Square also added free billing functionality. When combined with some of the additional features outlined below, we believe Square Invoice is one of the best apps for business owners who want to centralize their billing and payment needs.

Square Invoice allows users to create and send custom invoices, schedule recurring billing, and track the status of an invoice in real time. One-click payments make it easy for customers to pay online from their phone or tablet, and 75% of Square’s invoices are paid in one day.

While many other billing apps require a monthly payment, Square Invoice is free to use and you are only charged when a bill is paid. Each Square Invoice is subject to a 2.9% + $ 0.30 fee. As such, Square may not be the best option for high-volume or high-risk industries. However, since the rates are standardized, Square can offer you some predictability without obligation.

5. Hiveage:

The best invoicing software for freelancers

Hiveage was designed exclusively for freelancers and small businesses, which means that it is easy to use and doesn’t have a lot of cumbersome features you have to sift through to get your desired features. While some may see this as a disadvantage (in the sense that it is not as scalable as other options), others will enjoy the simplified billing it provides and the subsequent ease of use to bill customers and track revenue. . present and future.

Why We Like It: If you’re overwhelmed by all the features other software offers and all you need to do for your independent business is send invoices and receive payments, Hiveage stands out for its simplicity. Creating one-time and recurring invoices is simple, the dashboard is easy to navigate, and offers time, expense, and mileage tracking even in the free version. Hiveage can also be integrated with project management, CRM and accounting software through Zapier.

6. Wave

Best for freelancers

Wave is a free forever accounting solution that offers accounting, billing, payments, payroll, and receipts. Wave is very transparent in its pricing structure. Accounting, billing and receipt scanning is 100% free. However, collecting payments via credit cards or bank transfers, or handling your employees’ payroll, comes at a price.

Why We Like It: Wave is not only one of the most popular free accounting solutions, it can also be considered as one of the most popular accounting solutions of the period. Because of this, it is an excellent option for freelancers and startups that are short on cash.

From a billing point of view, you can easily create quotes and then convert them into an invoice to send to a customer or customer. These invoices can include the business address and contact details, title, summary, and company logo. You can create your own invoice numbers, purchase order numbers and select the desired payment date. Recurring invoices can also be established.

If you sign up for credit card processing, you can submit an invoice that will contain a “Pay with your credit card” link, which will help speed up the time it takes for your business to receive payment. Wave will deposit the money into your bank account within 2 business days. While this is a paid feature in Wave (which starts at 2.9% + $ 0.30 per transaction), it is a feature that will be hard to find cheaper elsewhere, making Wave a great option for billing, accounting, and plus.

7. QuickBooks

BEST FOR DETAILED REPORTING

The QuickBooks Business Management Toolkit has long been the go-to resource for individuals, businesses, and older people. Its powerful data collection, organization, and reporting capabilities make it particularly appealing to those looking to challenge their business metrics.

QuickBooks is known for offering comprehensive accounting tools and its invoicing functionality does not disappoint. With a QuickBooks account, users can customize and automate invoices, add billable hours, and duplicate similar invoices to send to multiple customers. The program also offers a wide range of accounting and record keeping services, making it the best option for business owners looking for in-depth reports that provide billing information and other important financial metrics.

QuickBooks users can focus on invoice-related metrics or extend reports to cover a large number of financial metrics which, when combined, lead to greater efficiency and more informed decisions. Reports are easily accessible through the QuickBooks dashboard, making it easy to get information quickly.

Access to reports, invoices, and more depends on the plan you select. The Simple Start plan ($ 25 / month) allows you to run general reports (e.g. profit and loss, balance sheets, cash flow, etc.) and create custom labels to monitor expenses. Each subscription level will give you better access to the reporting functionality, with the most comprehensive reports available on the Plus plan ($ 70 / month) and the Advanced plan ($ 150 / month).

The price associated with QuickBooks can be a deterrent, but if your primary goal is to educate, then this software may be worth the investment. This is especially true when you consider the other accounting tools available to QuickBooks users. You can try QuickBooks billing and reporting services free for 30 days, and you can easily upgrade if you decide you want improved reporting.

8. BQE core

BEST FOR TIME AND BILLING

BQE Core bills itself as an all-in-one accounting and invoicing software, but that only tells half the story. The solution also includes powerful project management tools, making it a popular choice for professional service companies. The fully integrated solution can provide everything modern businesses need, from time and expense tracking, project management, planning and robust invoicing.

Why we love it: Considering the amount of features BQE Core can offer, this is a great option for mid to large businesses. The complete suite of BQE products streamlines the entire process of time tracking, time billing, and associated project and finance management. With over 400,000 users worldwide, BQE Core has received many positive reviews from architects, engineers, accountants, lawyers, etc.

BQE Core can handle all types of billing agreements, including 20 standard invoice templates and custom invoice templates. This includes invoices by hourly contract type, flat rate, unit cost, and percentages. You can also track expenses and include them on any customer’s invoices.

conclusion

No matter what type of business you own, invoicing software will help you save time and get paid faster, but not all invoicing software is the same. Before choosing, it helps to consider your needs. If your main goal is to find a quick, easy, and affordable way to send invoices, companies like Invoice Simple, Invoice Ninja, and Zoho Invoice may be your best options. These apps have a single purpose, billing, and are often affordable or even free.

If you want to manage invoices but also want access to an additional set of accounting tools, FreshBooks and QuickBooks invoicing software can give you the most benefits. These apps can be more expensive, but they can provide a single point of reference and management for all of your business needs.

Is Zoho Invoice really free?

Yes, you can! Zoho Invoice is forever-free invoicing software that helps small businesses manage their invoices and collect payments effortlessly. It’s packed with features that are essential for taking care of all your billing needs.

What program can I use to create invoices?

1. PayPal for creating invoices on mobile devices.
2. Square for accepting POS (point of sale) and online payments.
3. Wave for all-in-one invoicing and accounting for small businesses.
4. Zoho Invoice for automated invoice workflows.
5. Harvest for time-tracking invoicing software.

What is the difference between Zoho Invoice and Zoho Books?

Zoho Invoice is a comprehensive invoicing solution that takes care of (only) the account receivables part. Whereas Zoho Books is an exclusive accounting software. With Zoho Books, you can manage all your book-keeping requirements.

Leave a Comment