Over the past year, the amount of remote work has exploded, which means more of us are exclusively using software to communicate and work with colleagues. For many, screen sharing software is a staple.

When done right, screen sharing makes it easier to collaborate remotely on documents, shared browsing, demo products, onboarding new customers, and more. When done badly, screen sharing can give you a huge headache and send nightmarish enchantments like “Can you still see my screen?” Bounce in your brain.

That is why it is important to choose the best screen sharing software. To help you avoid this nightmarish scenario, we’ve tested dozens of screen sharing apps. Here we share the top eight screen sharing software for a variety of use cases.

What is great screen sharing software?

Screen sharing software can be used for everything from webinar presentations and sales calls to a quick design review with a colleague. Basically, it is software that allows users to share their screens with other people online. But the best software offers more. Therefore, we take a number of factors into account when making our decisions:

  • Ease of access for participants. The best software includes web access without installation and can be used on all devices.
  • Collaboration features. We looked at features like changing presenter, joint annotation, joint navigation, and collaborative document editing.
  • Mobile user experience. Whether in the app or in the browser, the best software delivers a desktop-like mobile experience.
  • Integrations. The ability to automate tasks like scheduling sessions and uploading recordings simplifies the entire process.
  • Affordability The best screen sharing tools shouldn’t explode your budget for reasonable time, features, and wizards.

While many remote access tools are also screen sharing applications, we have omitted any software designed primarily for remote access, such as TeamViewer and Windows Quick Assist. We also haven’t tested all video conferencing apps (that’s another article!). So if you’re already using a video tool that isn’t on our list, the sharing feature is worth considering. Screen offered.

Best 5 screen sharing software in 2022

1. Zoom (Mac, Windows, Linux, iOS, Android)

Best screen sharing software for everyday use

Zoom is considered one of the best video conferencing apps for managing team meetings, sales demos, and webinars. As veteran users, we can personally guarantee its reliability.

Even on busy networks, Zoom manages to maintain a video connection by adjusting the quality according to the bandwidth. This is especially useful for screen sharing, which Zoom makes easy in all circumstances.

Zoom provides a lightweight installer for virtually all operating systems, Linux distributions, and mobile operating systems, so there is no longer a need to host a screen-sharing session for a non-Zoom user. It is not likely to cause compatibility issues or inconvenient waiting periods.

Zoom users can host screen sharing meetings from desktop or mobile applications. In the mobile apps, participants can take control of presentation tools to share documents or make joint annotations.

Since Zoom is a sophisticated video conferencing tool with a built-in screen sharing, the calling and meeting features are sufficient to support any size business – 50 people can join a room with the free plan, and plan rates allow up to 500 participants . This is ideal for hosting a webinar with multiple hosts, each of whom needs to access the same splash screen to annotate.

You can automate your screen sharing sessions for an even smoother process by connecting Zoom to Zapier, allowing you to do things like automatically send Zoom links for new bookings. You can also automatically upload Zoom recordings to Google Drive or another cloud storage platform, so even people who couldn’t attend the meeting can see your screen.

Zoom Price: Free with a 40 minute limit for group meetings; from $ 14.99 / user / month for up to 24 meeting hours.

2. Google Hangouts 

The best free screen sharing software and the easiest screen sharing software to learn how to use

Google Hangouts is a communication tool designed, as the name suggests, by Google and is a product included in the G Suite solutions package. From Hangouts, screen sharing can be started through the menu bar, which will open a new window for the feature.

Obviously, free software appeals to the value segment for the cost of our evaluation criteria; Google Hangouts is also robust enough to meet the needs of most small businesses, and it’s also easy to get started.

Integrations include other Google software like Gmail, Google Docs, etc. In addition, third-party services can be connected through Zapier or by using the API designated by Google.

The downside to using a free video conferencing tool is that you will always have paid tools with a wider range of features or a more specific niche, and Google Hangouts is no exception.

Using Google Hangouts is free.

3. Screenleap (Web, Windows, Mac, iOS, Android, Chrome)

Best screen sharing software for quickly sharing your screen with anyone

Screenleap is one of the simpler screen sharing tools, but its lack of complexity makes it quick to use. This is ideal when you need to give a coworker a quick tutorial or present it to a client without requiring them to download and install something cumbersome or even use a video conferencing app.

With Screenleap, you get a permanent URL that anyone with the link can use to join the session when you’re sharing (it’ll tell them to wait if you’re not actively sharing). It’s great to include in your calendar event description for recurring meetings or for quick access when you need to be up and running.

You can also share your screen via a six-digit share code that attendees can enter on the Screenleap home page, making it easy to manage webinar-style sessions and sales demos.

The broadcasts, which offer one-way audio conferencing and private sessions, along with a disposable password, can be initiated with a click of the Chrome extension or from the Screenleap dashboard. And because it’s browser-based, that means attendees can join regardless of their device or settings. Viewing screen sharing is as easy from a mobile browser as it is from a desktop computer.

With this simplicity come compromises. Screenleap does not support video, two-way conferencing, or annotations, which makes it less useful for collaborative team meetings than a dedicated tool. It’s always great for starting quick, frictionless screen sharing sessions right from the browser, especially if you can’t afford to spend 10 minutes asking “Can you see it now?” While your participants install new software.

Screenleap price: free for 40 minutes of screen sharing per day; Paid plans starting at $ 15 / month (billed annually) for up to eight hours of screen sharing per day.

4. Slack (Windows, Mac, Linux, iOS, Android)

Best screen sharing software for collaborative internal meetings

Slack is probably where you and your team already meet. With so many integrations with the other apps you use at work, it’s like a universal dashboard and a source of activity. With so much going on in Slack, why not use the same tool to organize and record your meetings?

For internal collaboration, you don’t need to pay for another screen sharing tool if you’re already paying for Slack. Sessions can be kept private or open for members of a chain to come in and out. Each session is recorded and archived on the channel, and searchable, like the rest of your communication logs.

Slack screen sharing includes host switching, collaborative annotation, and the ability for each participant to use their own cursor on the host screen. The host simply clicks the cursor icon while sharing their screen to allow access.

However, teams that need a Linux and mobile solution will find these features restricted: Screen sharing with a video element is not mobile-friendly, and the Linux desktop app does not support access. remote or another screen.

Slack also integrates with Zapier, which means you can do things like automatically send upcoming calendar events to a Slack channel, so you’re ready when it’s time to share your screen.

Slack pricing: From $ 6.67 / user / month (billed annually) for a plan that includes screen sharing.

5. Skype for Business 

Best Screen Sharing Software for Windows

Microsoft Teams has now started to replace Skype for Business Online as Microsoft’s online business meeting solution. It’s a unique tool, but with a completely new angle; It offers instant messaging, videoconferencing and screen sharing functions.

Skype for Business (via Microsoft Teams) is a great low cost tool with a freemium version available for the benefit of startups and small businesses; They score favorably in the Value for Money section of the Reviews segment.

One downside is the occasional stability issues with the software, that video or audio won’t connect even through a solid internet connection, or lost chat histories, delayed or missing notifications, etc.

Being a Microsoft product, Skype is designed to integrate easily with other MS software, especially other Microsoft Teams offerings.

Microsoft Teams (which includes Skype for Business) starts at $ 5 / user / month and has a free version of the software.


Since screen requirements vary based on the use of other boxes, you need to determine your disruptors and screen sharing strengths. Do you need an in-app support tool? Just a quick fix for sharing your screen with distributed team members? Each of the above options offers a unique angle in the split screen category.

What is a good screen sharing?

Zoom for everyday screen sharing. Screenleap for quickly sharing your screen with anyone. Slack for collaborative team meetings. Surfly for co-browsing your app with leads and customers. Drovio for free creative collaboration.

Are there any free screen sharing apps?

Cisco WebEx is a team collaboration tool that offers free screen sharing. It is one of the best screen sharing app that offers numerous other communication tools, like video conferencing and third-party app integration.

Can I see participants while sharing screen?

To view participants in Gallery View, select the 4×4 Grid icon, at the top of the panel.
Note: By default the participants will be viewed in a vertical film strip, however, if you drag the video panel to the top or bottom of your screen, they will be shown in a horizontal strip instead.

Can Microsoft teams see your screen without permission?

If you’re using a personal computer, Microsoft Teams cannot see what programs and apps you’re running on your device. It cannot monitor your computer activities. In other words, Teams can only track what is done within Teams.


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