In today’s hyper-competitive business environment, companies are under constant pressure to deliver more in less time and with fewer resources. Juggling different projects, working with multiple types of resources, racking up large amounts of work in a short period of time – it’s all part of a workday. Few companies have mastered the art of project resource management. The result: productivity suffers, dissatisfaction among employees rises, and overall project performance decreases. The assets of a company are its employees. So to keep your business moving forward, you must learn the art of finding the right balance between capacity and demand for this unique asset. With companies hiring employees in all branches, cities, and even countries, it is no longer possible to manage multiple resources manually. Businesses must look beyond spreadsheets to resource allocation. Professional resource management software can help you overcome the challenges of managing and allocating resources, helping you simplify and increase the efficiency of the process.

Here in this guide, we list the best project management software to consider for your business next year. The tools on this list will help you manage your resources wisely, helping you get your projects on track.

What is Resource Management?

Resource management is the practice of planning, tracking, and optimally utilizing all available resources for a project. Resources can include personnel, finances, equipment, and space. The activity that involves resource planning for how you would use available resources is called resource management.

Deploying the resources to complete a project is a difficult task and defines success for you. During the resource management process, you should also consider project timelines while managing resource dependencies or conflicts. For a full test, the expected delivery of the project is also part of resource management.

What is Resource planning software?

Resource management software is a tool that helps companies plan capital and human resources for smooth project management and completion. The software resource allocation tool allows you to:

  • Assign humans to a project.
  • Assign budgets to a project.
  • Plan and decide on project schedules.
  • Monitor resource performance and project stages.

Resource management software is very favorable for use when:

  • Looking for the completion of the project on time.
  • You want your earnings to increase dramatically.
  • You want to go looking for new projects in competition.

The Best Resource Management Software in 2022

The following tools are exceptional from a workload and resource management perspective and can make a huge difference in the efficiency of project operations. Now let’s go directly to them.

1. Forecast

A complete suite of project and resource management software.

Forecast is an all-in-one platform that takes you from quoting to billing with a full set of resource management features to plan, allocate, schedule, and monitor resources. The combination of project management features with workload management, time tracking, and budget tab make it a perfect solution for professional services companies to replace tools on an ad hoc basis.

The forecasts were created to take into account both short-term and long-term resource planning. You can assign resources to tasks or projects and get an overview of a full range of resource metrics for each team member now and months in advance: their assignments, workloads, work rate, auto-calculated usage, and vacations.

A zoom in and out feature allows you to view resources from a monthly, weekly or daily perspective. The level of connectivity is impressive as you can go from the heat map to what everyone else is working on and see your progress, freeing up the pain of back and forth processes. Project managers can quickly identify who is overbooked, available, or on vacation to plan future projects, while executives will benefit from company-wide utilization rates and anticipated resource requirements.

In Forecast, resources are not only related to projects. Financial reports allow you to monitor how resources affect revenue, consume costs, and contribute to the profitability of your projects. Forecasts provide transparent visibility into schedule and cost variances, so you’ll know the difference between planned and actual when the project is in progress.

What’s more, what sets Forecast apart is its intelligent automatic scheduling that helps with project planning and automatically matches resources to tasks, taking into account your skills, availability, and the time required to complete tasks.

Pricing starts at $ 29 per user per month. 14-day free trial available.

2. Paymo

Resource planning software for teams

Paymo is a project management tool that, in addition to task management, native time tracking and invoicing, also includes robust planning and resource scheduling modules. The tool brings together team capacity, workload, and availability on a visual timeline to help you allocate resources accordingly. Tasks and reservations are synchronized, so changes are assigned in both directions.

What is worth noting is the smart scheduling feature. Tentative bookings (called “ghost bookings”) are automatically set in the date ranges of previous tasks. It remains to specify the number of hours of work for it to be real, as simple as that. However, don’t worry if tasks don’t have a start and end date, you can still leave tasks unscheduled on a user’s calendar.

The remaining hours column will also give you much needed visibility into your team’s capabilities. Even at the project level, to find out how many reservation hours are available. But maybe what will also keep you sane is the built-in time off planner, where you can plan vacations and days off without leaving the resource planner. You can factor in the different types of permissions and know in advance who to trust, which will help you balance resources much more efficiently.

Pricing starts at $ 9.95 per user per month. 14 day free trial available.

3. Runn

Resource planning and forecasting software

Runn is a modern resource management app that provides a detailed overview of all your staff and allows you to intelligently plan resources. Although fairly new to the market, Runn comes with a sleek design and decent opportunities to improve your resource management strategy. You can break down the revenue, capacity, and utilization rate of each team member and see the percentage of time allocated and how much is billable or non-billable in a daily, weekly, or monthly view.

With Runn, you can quickly find the right resources by filtering the planner to only see people in a specific role, team, or tag. What makes resource planning so much easier is the ability to see how many hours each person has on a given day, including free time and vacations. A great team calendar gives you the gist of what’s going on today, so you can keep tabs on everyone’s workload and availability. Runn also comes with variation tables to show the difference between his plans and reality.

Pricing starts at $ 10 / per user / per month, while there is a free unlimited plan for up to 5 users.

4. eResource Scheduler:

It is by far the best enterprise resource management software for 2021. eResource Scheduler is a resource management and planning tool configurable down to the kernel and packed with powerful features such as a scheduling board. Custom configurable fields and forms, configurable work calendars, flexible user access rights, configurable resource usage and project management reports, email notifications, calendar integration, REST API and the list goes on…. And by the way.

This versatile resource allocation software is designed to meet the day-to-day resource management requirements of organizations and helps you overcome all resource management issues with just one package. It is available as an on-premise and cloud solution. Since its launch in 2011, it has been adopted by businesses of all types and sizes.

The information panel offers all the important information on one screen. The planning chart in the Gantt Chart view offers practical and productive features such as comprehensive filters to identify qualified resources, drag and drop planning, extend and shorten, cut / copy / paste and split. These features make it easier to plan and schedule resources and also help to balance the workload.

Highly configurable resource management reports (with graphs and tables), such as Resource Usage Report, Availability Report, and Financial Report, will provide you with accurate data at all levels of the organization. Configurable email notifications and calendar integration ensure that users are up to date even when not signing in to the app.


  • A powerful and easy-to-use resource planning tool with a simple user interface
  • Affordable resource planning software with free version availability
  • Easy click and drag to use tools
  • Scalable
  • Simplify resource allocation

Available versions: local version and cloud version

Price: starting at $ 5 per resource and per month. Free trial available.

Best for: Businesses of all sizes looking to optimize resource allocation and planning.

5. nTask Manager

nTask is a free project management tool that also includes basic resource allocation functions. If you are a small organization and only need basic project and resource management functionality, this tool is for you. It allows you to keep track of time timed by resources and helps you calculate financial data easily.

Although it does not have a complete resource management module, it does have adequate project management features that help you allocate resources efficiently, while staying on track with your project goals.


  • Easy to get started.
  • Individual hourly resource rate based on their skills, projects / tasks they are working on, etc.
  • Get an overview of the resource calendar through Gantt charts
  • Define billable or non-billable tasks
  • Timesheets that help you keep track of daily, weekly or monthly time spent on projects

Available versions: available as a web application and also for mobile (Android and iOS).

Price: Available in Basic (free version), Premium, Business and Enterprise versions.

Ideal for: The free basic version is ideal for freelancers and small businesses.

6. Resource Guru

It is one of the most popular resource management software and has been around for quite some time. Helps you add tasks / reservations based on resource availability. It comes with a smart calendar that allows project managers to set the status of a particular task as billable or non-billable.

The advantage of Resource Guru is that license management is very easy. Project managers can quickly see what resources are available and when, making it easy to assign and plan projects accordingly.


  • Personal dashboards for all team members to view their assigned tasks and track individual work
  • Drag and drop functionality for resource allocation
  • Downloadable resource usage reports
  • Custom fields and custom permissions

Available versions: Grasshopper (all functions except reports); Blackbelt (all features, including reports); Maestro (all functions plus phone support and data import)

Price: Grasshopper – $ 2.50 per person per month. Black Belt – $ 4.16 per person per month. Master – $ 6.15 per person per month.

Ideal for: large organizations that include human and non-human resources.

7. Mavenlink

 Enterprise Resource Management Tool 

It comes with powerful project resource planning features and resource management tools to help you manage your teams effectively. It comes with pre-built templates that make it easy to get started with planning and resource planning. It also helps forecast resource requirements based on current resource availability and project demands, helping you stay ahead of the curve.


  • Predefined templates
  • Forecasting resource requirements
  • Find resources based on skills

Available versions: Teams, Professional, Premier and Enterprise

Price: $ 19 per month for five users, Professional is $ 39 per month per user. For Premier and Enterprise pricing, contact the sales team.

Ideal for: service companies.

8. Accelo

A ServOps solution to manage projects, resources and emails

Initially developed as an internal tool for solving sales, projects, service and invoicing issues, Accelo allows users to manage all customer related activities. The tool is a good option for small teams and organizations that are not very mature in resource management. Once you have found the right person for the task, this will give you the option of including them in your schedule. In Accelo, you can only assign people to tasks.

Accelo has a resource heat map with a daily view, so you can see who is over or under allocated each day of the week. To find out what is causing such resource bottlenecks, you can always go to the project and find the tasks that are causing friction. In many ways more powerful than a spreadsheet, Accelo has work management tools that streamline customer service processes in one place. Users love it for its comprehensive and thoughtful approach to tracking all communications and every customer’s history in one place. Unlike the other tools mentioned in this list, Accelo provides a CRM.

Pricing starts at $ 39 per month.


The right resource management software gives you information about who is doing what. The best resource management software ensures that everyone is working at full capacity without exceeding the limits of a normal work schedule, providing information and suggestions when certain lines are crossed. We hope you will find the best soon.

Which is a software that handles all the resources?

Wrike is an enterprise resource management software trusted by 20,000+ companies worldwide. Improve your enterprise resource planning using resource management and allocation, performance reports, Gantt charts, time tracking, workload overviews, and company-wide visibility all in one place.

What are the tools of capacity planning?

Here, we’ve evaluated five different types of capacity management tools:
1. Performance monitoring.
2. Trending.
3. Workload stacking.
4. Simulation modeling.
5. Analytical modeling.

What is effective resource management?

An effective resource management system not only helps create a better, more predictable timeline and budget for your projects, but it also helps improve the performance of your business. … Increased employee engagement by improving task allocation to prevent overloading—or under utilizing—resources.

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