The best OCR software will allow you to easily scan and archive your paper documents into PDF files. Optical Character Recognition (OCR) software allows you to use document scanning to scan invoices, text and other files in digital format, especially PDF, for easy management of all documents.

This is especially since modern OCR scanning software is much more capable these days of working quickly, smoothly and accurately. The latter is so important when it comes to searching for scanned documents, as improperly formatted scans mean that the whole process has to be repeated, with the inevitable loss of work of moving the documents to be scanned in the first place, assuming you still haven’t been done. recycling.

The result is a simpler document management strategy, with the ability to use cloud storage or specialist cloud document storage providers to archive important documentation in an accessible and retrievable way.

The overall result is that the paperless office is increasingly becoming a reality. The only thing holding you back is probably the sheer volume of documents that have not yet been scanned, but now documents can be scanned both individually and in batches, making the process even more efficient.

What is OCR?

OCR (Optical Character Recognition) is a useful machine vision capability. OCR allows you to recognize and extract text from images, so that it can be processed / stored later. This is very useful for image processing / text scans, for example when working with invoices, scanned forms and road signs.

We analyze various APIs for OCR and evaluate them based on:

  • Accuracy – We’ve tested them all with the image below to make sure they clearly recognize the text.
  • Price: We describe the price per call for the different APIs.
  • Special Skills – Some of the APIs we’ve covered have special abilities, which makes them better suited for specific tasks such as invoice scanning / logo recognition.

We are using the following image for API testing, as it contains a large amount of text in different styles and sizes, as well as graphics that may confuse the API.

Best OCR Software in 2022

Here we present the best OCR software to archive your paper documents as digital PDF files.

1. Adobe Acrobat Pro DC

The best for scanning documents

REASONS TO BUY

  • Plenty of advanced features
  • Easy to use


REASONS TO AVOID

  • Monthly subscription

Do you want to go for a well-known brand that you can trust, with all the OCR features you could possibly need? Adobe Acrobat DC Pro does the trick and comes with an impressive list of options, although the price is a bit higher than some of its competition.

By the way, this DC stands for “Document Cloud” and it all integrates pretty well with Adobe’s cloud solution, if you need to access your files from any computer. Of course, there’s also a seamless and seamless integration with everything Adobe does, so you might want to consider this if you’re already using a lot of other Adobe apps like Photoshop.

If you decide to pay for the Pro version of Adobe Acrobat DC, you get all the basics of OCR, as well as the ability to add comments and comments to documents, a specialized tool for scanning tables, the ability to quickly compare two documents together, and much more. Documents can be edited directly on the screen just seconds after scanning.

The Adobe badge guarantees a certain level of quality and we are impressed with the insight and reach of Adobe Acrobat DC. Monthly and annual subscriptions are available, with discounts available for the annual plan versus the monthly plan.

Try Adobe Acrobat Pro DC

2. OmniPage Ultimate

OCR scanning for professionals

REASONS TO BUY
  • Comprehensive features
  • Custom  workflows
  • Excellent speed 
  • Very accurate

If you’re serious about OCR scanning, if it’s an essential cog in your business machines, take a look at OmniPage Ultimate. It’s packed with features beyond what you might expect, and while the price tag is relatively steep, it’s still in the affordable price bracket for most small businesses.

Drop your money and you can convert paper documents from virtually any scanner source to almost any type of digital file you want, and it all works really fast too. If you have piles of paper to review, the time OmniPage Ultimate saves can really start to add up.

Known for its conversion accuracy, this software is trusted by some of the biggest names in the industry, including Amazon, Ford, and GE, and allows you to create custom workflows to have your documents automatically delivered to the site. format, according to your needs.

OmniPage Ultimate offers full functionality or you can go for Omnipage Standard, which is available for around half the price, although it doesn’t include as many input, output, and workflow options, but does offer still more than adequate in terms of functionality for the most part. users who need an OCR solution.

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3. ABBYY FineReader PDF 15

Best for correcting sentences and fixing the alignment of documents ($199).

REASONS TO BUY
  • Comprehensive suite of features
  • Multiple output options
  • Volume licences

ABBYY FineReader PDF 15 is a PDF solution that integrates AI-based OCR technology to create and enhance all types of PDF documents. It also helps you scan, retrieve, protect, collaborate and share multiple types of documents in the same workflow.

It also allows you to correct paragraphs and sentences and even correct the layout of documents.

ABBYY helps you annotate anywhere in the PDF file using text boxes, notes, and a wide variety of drawings and annotation tools. You can also comment on annotations or reply to comments. Offer more transparency in the attribution of comments to the various collaborators.

It also allows you to search for comments by order, filter and keywords. It is even possible to collect more than one digital signature on the document.

Other important features include comparing documents in different formats, automating scanning and converting routines, creating fillable PDF forms, and more.

Additionally, it recently received new updates including:

  • You can convert Gothic fonts to editable documents or searchable PDF files.
  • An alignment wizard helps you automatically align text or images.
  • The tool produces smaller file sizes without losing visual quality when converting PDF files.

Main Features:

  • PDF Forms – Complete interactive paper fields and scanned PDF forms to include text where required. It also supports digital signatures and faxes for electronic signature.
  • Split PDF documents: Split large PDF files into multiple short files to meet size requirement. It also allows you to save the chapters of the document as separate PDF files.
  • Remove Hidden Information – Eliminate the risk of accidentally sharing confidential data in PDF files by deleting hidden objects and data. Help you remove OCR added text layers, attachments, comments & annotations, bookmarks, links, metadata, media, scripts, actions, and form data.

Pros

  • Create different levels of password protection for PDF files.
  • Verify the digital signature to ensure integrity and authenticity.
  • Convert PDF files to various editable formats including Microsoft Excel, Word, etc.
  • Divide PDF documents by number of pages, file size or bookmarks.
  • Take advantage of MRC compression to reduce PDF file size up to 20 times.

Price:

ABBYY FineReader PDF 15 offers three payment plans:

  • Standard: one-time payment of $ 199
  • Business: one-time payment of $ 299
  • Volume Licensing – Quote Based (For Large Organizations)

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4. Readiris

An OCR scanner packed with features

REASONS TO BUY
  • Aggregate and split PDFs
  • Comprehensive all-in-one solution
  • Easy to learn and operate
  • Cost-effective

Readiris combines a sleek interface with a host of useful features and functions to really earn its place on our list. If you have a small business or need a large amount of scanned paper and are willing to pay for it, this program is one of the most comprehensive.

From a multitude of supported file formats (including Microsoft Office formats and the ability to read text aloud), signatures and security protection on your finished digital documents, it’s hard to think of everything what the Readiris developers missed. . Watermarks, comments, and annotations are supported.

It’s also one of the fastest and smoothest OCR programs out there, putting some older apps we’ve seen to shame. Documents are processed and archived quickly, and you will quickly switch between the different Readiris screens, without having to consult a manual or an integrated help file. Like all the best apps, it combines a lot of powerful features with a simple and accessible interface.

Some features, such as support for up to 138 languages ​​and password protection for PDFs, require an enterprise level package, which is priced one time. The one below that level is Pro, so the base product is just the standard Readiris, and it’s still pretty good, so a lot of you will be able to get by with the cheaper package, making it one of the most profitable solutions on this point. listing.

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5. Rossum

The Invoice scanning solution

REASONS TO BUY
  • 98% accuracy+Universale invoice service
REASONS TO AVOID
  • Niche application

Rossum offers a different OCR solution as it aims to scan invoices for key information to export to the program you are using.

This could make it especially useful for companies with a large number of invoices, especially those from contractors and suppliers, which can often be on paper.

The software works by using artificial intelligence to scan the document for key information rather than using a template format, which is helpful as different invoices will tend to be formatted to present the information in different ways.

However, while this can make it very useful in this regard, its limited scope means that it has limited application in other areas where documents or images need to be scanned or made into editable text files.

Still, Rossum has a clear purpose and works for a specific niche need, and it will undoubtedly prove invaluable for companies that need to extract numbers simply and easily rather than simply working with text.

Because it works for the documents you use and the data you need to scan and export, there is no set price and you need to contact the company for a quote. However, there is a free trial available to see if it meets your needs.

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Conclusion

You may need to scan printed or handwritten documents, whether you are in business or engaged in online work. Fortunately, you can do this quickly with these OCR tools.

If you are looking for a simple OCR software with standard functionality, I suggest Google Docs, Tesseract, and SimpleOCR. And for exclusive scanning of business documents like invoices, you might want to give Rossum a try.

For my first choice, I suggest you choose Adobe Acrobat Pro DC as it happens to be the best overall OCR software for complete PDF solutions.

Try these OCR tools firsthand and see how they work for you. Fortunately, many of them come with free trials or freemium plans.

Does Windows 10 come with OCR?

Yes, the Windows 10 API has native OCR support so that it can be used by all Windows 10 apps, like the Photo Scan app.

Is Adobe OCR free?

OCR a Document or Image in Acrobat

It’s commonly used in business, and is bundled with Adobe Creative Suite and the full version of Creative Cloud, so there’s a good chance your business computer already has it installed—or you can install it for free from your Creative Cloud subscription.

Does Microsoft Word do OCR?

Microsoft Word is a widely used tool by Windows users to make notes by directly tying on the program. … Dating back to Windows 2003 and earlier, Microsoft Office Document Imaging (MODI) which is the same as OCR was a feature installed by default. It was able to convert the text in a scanned image to a Word document.

Is free OCR safe?

While FreeOCR remains one of the best free tools for converting scanned documents into editable text, users are warned that it is bundled with an installer that attempts to install potentially unwanted software on their PC. 

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