An HRIS, or Human Resources Information System, provides functionality that supports the human resources department in a wide range of tasks, from finding and hiring employees to managing the entire ‘organization.
Most companies say they think their business is “complex” for employees; One way to alleviate such concerns is to make sure you have the right HR systems in place to support your team on an ongoing basis.
Like any HR software, the right HRMS will support HR managers, as well as employees, hires, newcomers, and long-time team members. Examples of HRMS range from recruitment and onboarding aids to continuing education or even compensation and benefits navigation.
In this article, I will be playing the role of a HRIS analyst – I will explain the value of any HR information software solution and explain what sets a given tool apart from others. I’ll also explain why HRMS is an important part to add to your employee management software toolkit.
What is the HRIS?
HRIS stands for Human Resources Information System and is the integration of activities related to human resources and information technology. The HRIS system is a sophisticated solution for all data entry, payroll and accounting needs.
As an organization grows, it is not practical to track employee data volumes. Integrating artificial intelligence and software into HR processes can help organizations streamline day-to-day operations and stay organized.
It is important to choose an HRMS that complements the size, needs and budget of a business. Therefore, the HRIS system must be tailored to the business in order to maximize the benefits for the business that uses it.
What is the HRMS used for?
HRIS helps companies manage human resource data and processes such as:
- Selection of employee benefits and compensation
- Time and labor management
- Staff management
Choosing not to store and track all of this information can be detrimental to your organization. By having a single source of data, businesses can make accurate forecasting, reporting, and budgeting decisions.
Some of the most common HRIS features are:
- Time and attendance tracking
- Free time tracking
- 401k tracking
- Electronic signatures
- Standard and customizable reports
- Employee interface
- Employee database management
- Benefits management
- Payroll management
- Talent acquisition and retention
Best HRIS Systems in 2022
The Best HRIS for a distributed workforce
Sapling is a people trading platform best suited for midsize companies with distributed international offices. The tool can automate workflows for the integration, disintegration and use of people’s data in existing systems.
Sapling enables users to create automated workflows for recruiting and onboarding. Team members can automatically assign workflows to people based on location, department, and job status.
The tool allows team members to store and manage people data and create org charts, and end users can create individual profiles.
Sapling offers native integrations with a variety of other software, including applicant tracking systems, payroll software, time tracking software, and more. The tool also has an API and webhooks available for other integration options.
Sapling starts at $ 6 / user / month and offers a free demo.
Better HRIS for performance and people analytics
intelliHR is a people management and analytics platform designed for organizations to centralize performance management, employee engagement, core HR processes, and the analysis of people data. intelliHR provides best practice tools for HR and managers to align, manage, and activate a people and culture strategy within a broader business strategy.
Where intelliHR adds value is through the automation of traditionally manual HR processes, such as onboarding and compliance management, while capturing critical people and performance data that is not normally visible. This data provides detailed information on issues and opportunities that HR managers can use to inform decision making.
One of the main points of difference is intelligiHR’s integrated people analytics. Analytics capabilities allow organizations to gain first-hand insight into their employees’ happiness, engagement, and well-being through a wide range of easy-to-use interactive dashboards, capturing training investment information, team sentiment , attrition, performance and employee satisfaction. Managers can use the analytics feature to stay on top of their team with features like goals, feedback, and regular checks.
intelliHR has an NPS of 61, with an award-winning customer service team with experience in HR and change management. The team uses design thinking workshops, tailored to each client, to ensure a smooth launch of the software, with a high adoption rate.
intelliHR costs from $ 3.90 / user. They also offer a free demo and 30-day free trial of the employee engagement product tier.
Ideal for easy custom integration
Eddy is an all-in-one HR suite designed for local businesses that streamlines tedious HR processes and improves the employee experience. Founded in 2017 by former professional basketball player turned entrepreneur Travis Hansen, Eddy has grown rapidly thanks to its simple yet powerful product, highly skilled customer service, and focus on local businesses with an office-less staff.
With Eddy, businesses can hire, onboard, manage, and pay employees with easy-to-use software. Key features include job posting management, incoming candidate tracking, and a full-scale Applicant Tracking System (ATS). The integration system allows HR managers to create custom integration packages, assign tasks and easily collect digital signatures.
A core function of Eddy is people management: users can access company directories and store important employee documents, performance and training scores, and certifications in employee profiles. You can also create custom PTO policies and approve or reject requests; take advantage of its time tracking tool, which makes it easy for employees to check in and out; and navigate payroll processes using Eddy’s internal system, a full-service system that includes support for multiple pay periods and the preparation, filing and distribution of the end-of-year W-2. ‘year.
Eddy starts at $ 8 / employee / month and offers a free demo.
4. HRM labs
The best HRIS system with configurable payroll elements
Founded in 2015, HRM Labs adapts its solution to the country and industry in which it operates. For example, they can provide pay stubs with configurable payroll items, such as employee information, to show an exemption (tax, allowance, deduction, refund).
HRM Labs is intuitive and easy to learn, and has a very responsive customer service team available by phone or email. Therefore, they scored particularly well in the usability category of evaluation.
One downside to the tool is that there isn’t much buzz about it online, including a general lack of product visualizations, pricing information, and test / demo capabilities. This makes it difficult to fully explore the tool before planning a sales call.
HRM Labs offers personalized prices on request.
Namely’s cloud-based software enables companies to manage regulatory compliance while optimizing both basic and complex HR processes, including benefits, payroll, and talent management. The system comes with a robust set of features, all designed to simplify and accelerate HR workflows and processes.
Namely, the key functions of:
- Benefits, management and administration of benefits
- Monitoring of absences and attendance
- Social news feed
- Employee integration
- Definition and monitoring of objectives
- Generation of personalized reports in real time
- Employee Profiles
- Payroll reports
- Third party integrations
- Employee surveys
Gusto’s cloud-based product covers several key factors in human capital management, such as onboarding, employee engagement, compensation, and insurance. Its easy-to-use platform can be used to improve an organization’s performance, as well as to manage its results, such as compliance.
Gusto HRMS Features:
- Lifetime accounts for employees
- Digital payroll receipts
- Easy charitable donations
- Employee self-registration
- Automated reports on new hires
- Automatic processing of payroll taxes
- Pay on autopilot
- Contractor payments
- Gross net payments
- Unlimited pay
- Cancel payment
- Flexible schedule
- Detailed payroll reports
- Multiple payment rates
- Multiple payment schedules
- Calculations based on hours and wages
- Leave the follow-up
- Direct deposit and checks
- Software integrations
- Pre-tax benefits
- Multiple PTO Options (Standard or Unlimited Occupancy Time, Waiting Periods, and PTO)
- Filterable payroll reports (filter by employee (s), location, department)
- Custom offer letters
- Flexible spending accounts, health savings accounts, and traveler benefits.
- Visual flow charts
- Colleague Directories
- Digital signature
7. CommonOffice HRIS
Best Employee Self-Service Human Resource Information System Portal
For more than a decade, CommonOffice has provided innovative cloud-based HR software to customers around the world. They are highly focused on security, are audited by IBM, and offer connection validation, multi-level encryption, internal audits, and nightly data backups.
CommonOffice has a smooth, well-organized, and smartly designed user interface. Everything from clear menus to eye-catching data visualizations make it a standout in the UX segment of grading criteria.
One downside is that you may encounter limitations for some complex tasks, such as multi-level surveys or complex performance management metrics that may require external tools.
CommonOffice HRIS starts at $ 4 / user / month and has a free trial.
The best HRIS for your business will depend on the size of your business and the features and functions you want to prioritize. If your business is growing rapidly, an HRIS with a strong ATS will likely be of great benefit to your HR department. If your organization is a company with many employees, optimizing payroll and tracking time and attendance may be your priority.
What are the different HRIS systems?
Types of HRIS Systems: HRIS vs. HCM vs. HRMS
HRIS (Human Resource Information System)
HCM (Human Capital Management)
HRMS (Human Resource Management System)
What is a good HR system?
A good system will allow you to easily produce reports on the data that it holds. Such reports can be on a range of issues such as absence levels, training needs, staff headcount, salary costs, labour turnover levels etc.
What HRIS does Amazon use?
A number of significant teams within Amazon continue to use Workday. Others have specific requirements based on their unique businesses. The partnership between the two companies remains strong.